A platform built for a new way of managing Change

Start transforming your regulatory & safety work with PRIMS. Clear to go in 4-6 weeks!

Regulatory change creates waterfalls of work that demand extensive manual effort to manage. Over time, with changes rapidly following one after the other, this leads to complex, fragmented processes that waste resources and slow teams down.

PRIMS simplifies it all: one single platform for always up-to-date PIFs, Safety Assessments, and full portfolio management, from raw materials, formulas and products to packaging and labelling.

It connects all data points, gives you access to the latest Regulatory information, includes extensive Toxicology data and shows you the current and future compliance status (not just alarms).

PRIMS cosmetics regulatory software process flow

Core features

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Full specification management

Detailed, interconnected, audit ready

Manage each specification as a “single item” (raw material, formula, packaging, product or gift/trial package). Store all specification information, data and documents.

Simplify portfolio maintenance and product variations with versioning, lifecycle control, cloning and user rights.

Cloning functions let you create new products and formulas within minutes. Clone the full PIF or specific parts, including all data, documentation and links as you require, and adjust as needed.

Every specification and its versions pass through their own lifecycle (development, provisional, active, superseded, discontinued). Past specification versions remain accessible with full links intact.

 

Full synchronisation and traceability from finished SKU down to the INCI substance.

 

The PIF Completeness function shows exactly which documents are missing, giving you a clear score and helping you ensure every file is audit-ready before market launch.

 

Work with 1-way or 2-ways API connections to your system for a continuous data connection, and real-time compliance and safety status.

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Regulatory, toxicology & algorithms

Continuously updated, tox data added for free

Regulatory and toxicology data bases at substance level (INCIs), maintained and updated by in-house experts.

Safety data from authoritative sources (CIR, EFSA, WHO, OECD) and evidence-based approaches. Handles data gaps with NGRA, including e.g. TTC and read-across methods.

Regulatory data includes all amendments when they become available, with or without transitional period. It feeds into the compliance status of your full product portfolio in real time.

Cosmetic product types with corresponding predefined exposure scenarios included in PRIMS. 150+ and growing. Ready to support accurate safety assessments.

 

Substance type characterisations and tags included such as microplastics, PFAS, Formaldehyde donors, and VOCs to perform quick portfolio searches on specific substance types.

 

Real time product compliance status based on current and new regulatory amendments and toxicology thresholds.

 

Assess compliance against retailer restriction lists and create your own internal brand-specific restriction lists for monitoring.

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Dashboards & reporting

Real-time status, current & future, product & portfolio

Automated safety assessments based on exposure scenarios and toxicology thresholds ready for review and approval.

Full portfolio compliance dashboards with colour-coded status, with one-click access to full product specific compliance and safety analysis details.

Product category-specific evaluation of thresholds, including combined substance group-limits, and safety conditions.

Algorithms create messages that highlight missing data/criteria to check.

Cumulative formula compositions, and one-click overviews and exports of the label content including the ingredient list and mandatory content are ready to use.

REACH: manage importer obligations by automated calculation of imported substance volumes, substance-supplier combinations and thresholds on REACH dashboard.

Drill down via product, formula and raw material to substance level to understand safety and compliance in detail.

Where-used reporting to show products, formulas or raw materials that contain a substance to act on regulatory changes.

BUILT-IN SERVICES

Need extra support?
Clear to go!

PRIMS is developed and maintained by The Regulatory Company team – including Safety Assessors, Chemists, Toxicologists, PIF Managers and Regulatory Experts with extensive knowledge of the Personal Care Industry.

Through PRIMS, you gain direct access to expertise and tailored services that help you expand into new markets, manage complex portfolios, and attract new clients.

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Manufacturers &
Labs

Develop, assess, manage. Add value to your products.

  • Differentiate your product offering and add customer value

  • Secure compliance from draft formula to in-market product

  • Stay ahead of regulatory updates

  • Work across all regions without process bottlenecks

  • Protect brand IP while collaborating efficiently with stakeholders

Cosmetic Brand
Owners

Grow with confidence, without supply chain setbacks.

  • Handle current and future compliance in-house and focus on growth

  • Stay ahead of regulatory updates, avoid relabelling, inventory loss or recalls

  • Ensure continuity and capacity in the regulatory function

  • Grow your relationship with distributors and customers

  • Leverage expert-backed expertise for brand credibility and market access

Consultants &
Safety Assessors

Expand and differentiate your capabilities and services with in-software expert support.

  • Boost your efficiency, streamline and accelerate workflows, and handle complex portfolios with ease

  • Expand and differentiate your services while reaching new markets

  • Manage complex portfolios and formula updates

  • Increase your capacity to handle bigger projects and grow customer relationships

Why PRIMS?

  • Regulatory data, current and future included

  • Toxicology data, large database included and expanded on request

  • 24/7 automated product compliance and safety status and analysis based on the slected predefined product type with exposure scenario, showing Red/Green (not just alarms/flags)

  • Full portfolio compliance, current and future

  • Extra optional services available, at all times, such as Safety Assessment approval/signatory, Responsible Person/Agent, and notification/registration services for EU, UK, USA and Canada

  • Academic-level second opinions from experts in Regulatory and Safety Compliance

Testimonials
PARTNERSHIPS

With The Regulatory Company & PRIMS, in good company

The Regulatory Company
Cosmetic Toiletry and Perfumery Association (ctpa)
European Cosmetics Responsible Person Association
Independent Beauty Association: IBA
European Society of Toxicology In Vitro